Features
Everything Kwassely does. Features marked Pro are only on the Pro plan; everything else is on both plans. See Plans for the details.
Create quotes
Describe the job the way you'd tell a colleague.
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Quotes from a WhatsApp message
Type it or send a voice note. The app picks out the customer, address, work and prices and saves a draft.
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Voice notes in your language
Talk in English or one of the other languages you choose in your account. Quotes are written up in British English.
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VAT worked out for you
Prices with or without VAT, and several rates on one quote. Traders who aren't VAT registered see no VAT at all.
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Professional PDF quotes
A clean A4 quote with your business details, ready to send to your customer. Estimates too, if that's what you call them.
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Customer accepts online
Your customer opens a link and accepts the quote. You see which quotes are accepted and which are still waiting for an answer.
Invoices
From accepted quote to paid invoice.
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Invoice from a quote or a message
Say “invoice Mrs Patel” to turn her quote into an invoice, or give the job and prices and it creates one from scratch.
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Full VAT invoices
Proper invoice numbers with no gaps, the date of supply, VAT per rate and the customer's details, as HMRC expects.
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VAT reverse charge
Working as a subcontractor? Mark lines as reverse charge and the invoice shows no VAT charged, with the wording telling your customer to account for it to HMRC and the amount involved. We ask for their VAT number before you can issue it.
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Draft references
Every invoice has a short reference like D-0012 from the start, so you can refer to it before it has its legal number.
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Deposits and payments
Record deposits and part payments. They reduce the balance due without changing the invoice total, and the invoice is marked paid when it's settled.
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Bank details on the invoice
Your sort code and account number are printed with a payment reference.
Change things by message
Most of what you can do on the dashboard you can also say on WhatsApp.
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Add, remove or change lines
“Add a basin £50 to D-0012”, “remove the tap”, “make the shower head £80”. Drafts stay open until you issue them.
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Correct customer details
Change a customer's name, address, phone, email or VAT number, or the job address, even on an invoice that's already been issued.
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Record payments
“Mrs Patel paid a £200 deposit.” The reply shows what's still owing.
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Ask what you have
“Show my recent invoices”, “which invoices are overdue”, “list my drafts”.
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Get the PDF in the chat
“Send me the PDF for D-0012” and the file arrives in WhatsApp. A draft comes as a watermarked preview and is never issued by accident.
Dashboard
A simple website for checking and editing. Nothing to install.
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Log in with a WhatsApp code
No password to remember.
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Edit anything
Check every quote and invoice, fix any detail and send the PDF to your customer. Saving regenerates the PDF.
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Preview before you issue
See exactly what a draft invoice will look like, without using up an invoice number.
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See where you stand
A home screen shows quotes awaiting an answer, quotes ready to invoice and unpaid or overdue invoices.
Branding, accounting and limits
What sets Pro apart for professional, full-time businesses.
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Your logo on your PDFs Pro plan only
Upload your logo once and it appears on every quote and invoice.
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No “Created with” footer Pro plan only
Your PDFs carry only your name, not ours.
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Export invoices to Xero Pro plan only
Connect your Xero account and create a draft invoice there with one tap.
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Higher monthly allowances Pro plan only
Unlimited quotes, unlimited invoices and 300 WhatsApp messages a month (100 of them voice notes), against 5, 2 and 100 (20) on Free. Replies and PDFs we send you all count as WhatsApp messages.